RAPIDITERATION — SOFTWARE BUDGET WORKSHEET
Version: 2026-10-31
Guide: https://rapiditeration.com/insights/custom-software-cost-canada/

A blank comparison template, not a RapidIteration quote or market price guide.
Enter supplier-provided amounts. Confirm currency, taxes and exchange-rate
assumptions with the people responsible for your budget.

PROJECT:
DECISION OWNER:
FIRST-RELEASE WORKFLOW:
CURRENCY:
QUOTE DATE / VALIDITY:
INCLUDED / EXCLUDED TAXES:

ONE-TIME COSTS
For each line record amount, inclusions, exclusions, assumptions and supplier.
Discovery / technical investigation:
Design and accessibility:
Application development:
Integrations:
Data cleanup and migration:
Testing and acceptance:
Deployment and handover:
One-time subtotal:

RECURRING COSTS
For each item record unit price, quantity, billing currency, included months
and who owns the account. Distinguish estimates from current quoted prices.
Hosting / storage / backups:
Transactional email / messaging:
Third-party licences:
AI usage (tasks x expected usage per task x provider price):
Maintenance / support:
Recurring subtotal over the selected budget period:

IDENTIFIED UNCERTAINTY
Item / why uncertain / how to investigate / owner / date:
Provisional allowance and its basis:
Conditions that trigger an estimate revision:
Who can approve spending the allowance?

COMPARISON
Planning total = one-time subtotal + recurring subtotal for the stated period
                 + explicitly identified uncertainty allowance.
Do not add a second allowance if it is already included in a supplier's line.
Show taxes and exchange-rate treatment separately and consistently.

For each competing proposal, ask:
- Is the same end-to-end workflow included?
- Are exception paths, permissions and migration included?
- Who supplies content, cleans data and performs acceptance?
- What can still change the price?
- What happens if an integration cannot be completed as assumed?
- What happens if we stop after discovery or another milestone?
- What operating work is left with our own team?

DECISION
Configure / integrate / custom build / investigate first:
Evidence and tradeoff:
Approved next phase and spending boundary:

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